As an organisation it is important to understand why and how you should retain records which concern members of staff. Employee records can hold a wide range of information for example application forms, annual appraisals, pay, absence, disciplinary sanctions etc.
These records can be stored in a number of different ways such as hard copy, electronically and databases. Regardless of how the information is stored it is essential to maintain employee records in accordance with current legislation and also to ensure compliance with the Data Protection Act (1998) and the Freedom of Information Act (2000).
The accurate maintainance of personal data regarding its employees can also support organisations to ability to understand its workforce and use that management information to shape its HR strategy.